Title: Senior Office Administrator
Accountable to: Chief Executive
Accountable for: Finance / Administration / Quality
Roles and Responsibilities:
- Operational Control of Finance, including authorisation of expenses. Maintain accurate computerised records of all financial transactions, Prepare cheques for signature, process payments on due date, generate invoices as & when required, process payments received & bank as required.
- Reconcile all Bank Accounts. Produce accurate Budget Forecasts and monthly cash flow information. Liaise with Company Auditors in the preparation of Inland Revenue, Companies House, Charities Commission returns, and year-end Accounts.
- Assist in the production of Business & Strategic Plans.
- Produce Management Information from various data sources as per STEGTA Management Information. Summary to include recruitment & analysis, retention & achievement, early leavers, recruitment, applicants to the programme and staff targets. Support Chief Executive in the analysis of information produced.
- Supervision of Administration Assistant – Monitor workload, deliver training as required. Conduct monthly Staff review.
- Support the Administration Assistant in the setting up of new learner files, and the processing of learner documentation, including appropriate ESFA paperwork & database entries. Maintain up to date knowledge of ESFA paperwork and practices and ensure all ILR period end returns are submitted on time using MAYTAS.
- Profile income from ESFA Contract and monitor progress against Contract. Reconcile ESFA payments and adjust profiles as necessary. Forecast future learner numbers & revenue generated from ESFA Contract and Bids.
- Co-ordination of Quality activity as per the Quality Management System. Review and update policies, procedures and paperwork in liaison with the Quality and Contract Manager.
- Undertake regular quality assurance audits on the in-house learner database and learner files.
- Work closely with subcontractors/colleges to co-ordinate the enrolment process, progress and review.
- Review apprentice and employer feedback/surveys and collate sub-contractors quality documentation.
- Conduct regular quality monitoring visits of sub-contractors, in liaison with the Quality and Contract Manager and Group Training Manager.
- To support the association in ensuring learners, employer staff & sub-contractors adhere to our equality of opportunity policies and procedures.
BENEFITS OF WORKING AT STEGTA:
- 25 Days Holiday plus Statutory Bank Holidays
- 2 week Christmas shutdown in addition to holiday entitlement
- Company Mobile Phone & Microsoft Surface Pro include
- Company car package after six months, including Insurance, Road Tax, Breakdown Cover & Maintenance
- AA mileage rates for use of own car
- Free Car parking
- Generous Pension/Assurance Scheme – 5% employee / 7% employer contribution
- Manage own Diary
- Core office hours 8.45 am to 4.30pm
- Sustenance rates for working away
- Train Travel / Hotels / Oyster Card paid for by STEGTA
